Can venue shuttles run on a fixed loop while individual transfers run alongside?

Yes. Recurring scheduled routes and one-off bookings share the same fleet, drivers, and dispatcher board.

Can the organiser book on behalf of delegates?

Yes. Booker, passenger, and payer are held separately, so the organiser books and is invoiced while delegates travel.

How do delegates get their ride details?

Confirmations and updates by email, SMS, WhatsApp, push, or in-app message, with live tracking on the day.

What if the programme changes mid-event?

Bookings and assignments are edited on the dispatcher board, and everyone attached to the booking is notified.

What does the organiser get afterwards?

One consolidated invoice for the period plus reporting on bookings, routes, and revenue across the programme.

Event and MICE Transport

Wie wir helfen

Transfer Booking treats an event as a set of bookings rather than a spreadsheet: recurring venue shuttles on a fixed loop, individual arrival and departure transfers, and vehicle classes up to a 50-seat coach, all in one queue. The organiser or agency books at agreed rates through their own portal or the API, and delegates get confirmations and live status through whichever channel they use. Reporting breaks the programme down by booking volume, route, and revenue, which is the number an organiser asks for when planning next year.

Überblick

Congress transport is a schedule with no second chances. Delegates land across a single afternoon, move between four hotels and a venue on a loop for three days, and leave in a two-hour window on the last morning. The organiser books it once and expects it to run without being managed.

What makes it awkward is that the people riding did not book and are not paying. Delegates change plans, a session overruns, and a shuttle scheduled for 18:00 is needed at 18:40, while the invoice still has to arrive as one document addressed to the organiser.

Branchenherausforderungen

Common obstacles and pain points that organizations in this industry encounter in their daily operations and growth.

Delegate arrivals and departures cluster into narrow windows at either end of an event, with a slower loop in between.

The organiser books and pays while hundreds of delegates ride, so updates have to reach people who never signed a contract.

Programmes change during the event, and a shuttle plan printed the week before stops matching what is happening on site.

Organisers want one invoice and one report at the end, not a per-ride trail across four days.

Häufig gestellte Fragen

Answers to the most common questions about how 8Move serves the event and mice transport industry.